eSigns electronic document management system is an advanced digital tool that goes beyond eSignature solutions. In the business world, companies are adopting the best electronic signature software to close deals faster with smarter signing. It makes document signing super easy, quick, and user-friendly.
Why juggle with different tools for overall documentation? Adopt eSigns.io—it is the top digital document management system with integrated eSignatures. Isn’t it great!
Dive deeper and explore what EDMS is, how eSigns online document management goes beyond electronic signatures, and the top 8 features of eSigns DMS.
What is an Electronic Document Management System?
An electronic document management system (EDMS) is a digital software that empowers businesses to sign documents electronically and streamline document operations efficiently.
EDMS excludes risks like signature forgery, document loss, delays in approvals, and version confusion. It is a legally valid and binding digital signature software.
Are you wondering about a reliable and secure electronic document management software? Not anymore! Here comes an eSigns advanced digital document management with compliant eSignature technology. eSigns.io EDMS is the power-packed solution tool for modern firms.
How eSigns Electronic Signature Software Goes Beyond Wet Signatures?
By going beyond traditional handwritten signatures, eSigns acts as a complete electronic document management system. It ensures efficient documentation, faster approvals, stronger compliance, and audit-ready online signatures compared to wet signature practices.
The following are a few more benefits of eSigns eSignature software:
- Encryption and two-step authentication security
- Transparent and Tamper-proof audit trails
- Legally valid eSignatures
- Reduce manual paperwork
- Remote accessibility
- Real-time tracking and collaboration
Moreover, eSigns digital signature software protects signer identity by making every activity traceable and audit-ready with digital logs. Continue reading to explore eSigns advanced document management features that go beyond electronic signing.
Top 8 Electronic Document Management System Features That Go Beyond eSigning | eSigns
Here are the key document management system features of eSigns that go beyond digital signature:
1. No-Code Custom Document Creation using Drag-and-Drop Interface
eSigns enables users to create tailored documents with an advanced drag-and-drop interface. This no-code online document management helps teams to design contracts, proposals, NDAs, and legal agreements without writing a single line of code.
HR, banking, insurance, healthcare, education, and finance companies can build documents by dragging the required text, images, columns, tables, and questions onto a blank document. As a result, the advanced digital document management system empowers non-IT and IT users to automate document creation effortlessly.
2. Reusable Document Templates
Once your custom document is created, companies can reuse it multiple times by saving it as a template. eSigns reusable templates feature saves time and effort for your team without recreating the document from scratch.
3. Multiple Document-Sharing Options
Beyond traditional email sharing, eSigns comes with an advanced and flexible document sharing option, such as GetLink (A shareable document link), Bulk Send, and Workflows.
These smarter features are ideal and best for business firms that manage huge document distribution across customers and stakeholders.
4. Advanced Digital Workflow Automation
For instance, insurance companies can bundle multiple documents into a single automated workflow with eSigns EDMS. It creates a paperless work atmosphere for the team and streamlines documentation with ease.
The documents included in an insurance workflow are application forms, KYC documents, customer onboarding forms, and proof of evidence. By using this eSignature DMS feature, users can complete documentation successively without delays and manual coordination.
5. Collaborative and Interactive Document Editing
eSigns is a leading electronic document management platform that supports real-time collaboration by modifying documents instantly and making them ready to sign. eSigns online signature software offers secure signing and allows users to comment, text, send message alerts, notifications, and multi-user editing.
Hence, it seeks the attention of all parties involved in the agreement process and drives through final approval. The platform offers a detailed log to track the process of review, negotiation, and updating documents online.
6. Centralized Digital Repository
eSigns online document management system offers a centralized digital document repository to securely store all the files with unique indexing. It helps companies with quick searching, retrieving, accessing, and archiving of documents beyond e-signing.
By adopting eSigns, your employees can smoothly locate the required documents without searching the emails or shared drives.
7. Real-Time Analytics Via Custom Dashboards
Cloud-based eSigns document management system provides a custom analytical dashboard to access real-time document workflows tracking insights in one place. It includes signed, pending, expired, and declined document statuses.
These insightful analytics support project managers in finding bottlenecks, performance, and make better decisions faster and smarter.
8. Compliant and Audit-ready Data Security
By leveraging the advanced feature of eSigns’ eSignature document management system, the legal and finance industries can securely eSign documents. It maintains data privacy through digital auditing and robust security features.
Conclusion:
In this new-gen AI technology world, adopting modern tools like eSigns electronic document management system helps companies beyond signing. It simplifies document workflows by automating and digitizing.
Using eSigns electronic signature software, industries can easily create, edit, share, and sign documents online to close deals faster. As a result, it saves the time, money, and effort of your team and focuses on productivity and business efficiency.
By switching over to eSigns EDMS, organizations can remain swift and agile to meet the ever-changing market needs and meet customer expectations. Advanced features of eSigns CLM beyond basic document signing help companies accomplish complex projects in a more simplified manner.
A cloud-based document management system–eSigns is far more advanced than conventional and legacy applications. So, try eSigns demo free today and regularly visit our blog for new feature updates.
FAQs
1. How is an online document management system distinct from electronic signature software?
A: eSignature software is restricted to signing documents online, whereas an electronic document management system focuses on the whole document lifecycle, right from document creation to compliance signing and secure storage to collaboration.
2. What documents can be signed electronically?
A: Here is the list of the most common types of documents you can sign electronically:
- Business and commercial agreements
- Legal agreements
- HR and employment documents
- Finance form
- Real estate documents
- Government forms
- Healthcare documents
- NDAs
- LOIs
- Insurance Documents and more.
3. What are the three main types of electronic document management systems?
A: The following are the three different types of electronic document management systems:
- Cloud-based EDMS
- On-Premises or Server-based EDMS
- Web-based EDMS
4. Which industries benefit most from eSigns digital document management system?
A: Industries like staffing, finance, banking, healthcare, insurance, education, hospitality, and many others can benefit the most from eSigns eSignature DMS. As it streamlines documentation using automation and AI.
5. Is eSigns eSignature document management system legally compliant?
A: Yes, eSigns secure digital signature software ensures every document signature is legally valid and audit-ready by following business compliance norms.