The struggle of overcoming wet signature challenges is real. A wet signature is a handwritten signature used to sign documents physically. It has been a centuries-old practice to validate any document legally across the globe.
In today’s digital-first world, businesses are moving from wet to digital signatures. Advanced electronic signature software like eSigns enables companies to securely sign documents online in compliance with global standards.
eSigns.io digital signature software is the best tool to eliminate bottlenecks of paper-driven signatures. Experience seamless, compliant, and automated digital workflows with eSignatures, all in one AI-powered eSigns DMS.
In this blog, eSigns’ secure electronic document management system eliminates wet signature challenges and helps businesses with smarter, faster DDMS. Before that, let’s have a glance at what a wet signature is and its process.
What Is a Wet Signature and Why Does It Matter?
A wet signature is a handwritten form of signature on any document. Generally, it is used to endorse contracts or legal documents. This method of document signing has ruled the government and private businesses for decades.
But, signing the documents physically with wet signatures made workflows slower, so replacing them with electronic signature software is the best choice.
The traditional process of wet signatures includes various people and steps:
- Accumulate the requisite documents and use printers to produce more copies to send to all the parties involved in the signing process.
- The signatories can sign them immediately if they are available at the same point of contact.
- In case signatories are living in different locations, companies/individuals must circulate them physically through a courier service.
- Hence, it may result in delayed approvals, being expensive, and a high risk of errors or document misplacement.
What’s the biggest challenge of wet signatures in business?
Let’s dive deeper and find them with proper solutions. Here are some of the challenges with Wet Signatures.
In the paper-driven document management system, if multiple stakeholders and involved to accomplish the task, there will be several challenges.
Wet signatures cause inevitable delays and inefficiency for several reasons. One reason is time-consuming as it requires circulating documents among all the stakeholders. The process of paper-driven document management is preparing, sharing, and tracking documents physically across different locations and multiple stakeholders.
It may take days or weeks to reach the concerned persons and to get it back. However, it can be achieved in a few seconds or minutes if everyone agrees to sign documents online using the best electronic signature software called eSigns.
Now with eSigns’ eSignature software, every manual signature roadblock disappears and boosts efficiency. Let’s explore how eSigns’ electronic document management system solved wet signature issues in the sections below.
- Key Benefits of eSigns’ Electronic Signature Software:
eSigns offers flexible, secure, and legally binding digital signatures that operate seamlessly across cloud and on-premises workspaces. It includes various smart solutions to manage and eSign documents immediately. Unlike the traditional approach, the eSignature software allows document creation and sending them to multiple signatories on a single platform.
Recipients can sign documents online with a digital document management system and save time and money by eliminating printing copies. Also, the process of “how to sign documents electronically “via online signature software is easy via intuitive and self-guided UIs.
- Document Automation That Transforms Business Operations:
Document Automation by eSigns EDMS transforms the entire organization’s workspace. Businesses will no longer require immense storehouses to stock paper. Because it automates the document signing process and cuts costs on buying printers, scanners, and other infrastructure.
Also, eSigns electronic signature document management software is flexible and affordable to companies, as it is available on a subscription model.
- Complete Transparency and Real-Time Tracking:
The entire document lifecycle is a transparent procedure. Our advanced electronic signature software supports Long Term Validation (LTV), allowing users to record the complete document history. Features like setting expiry dates, sending reminders, and real-time tracking permit signers to be aligned and prevent contract delays.
In case of a delay in the signing process, the documents will be saved as templates for further usage. eSigns DMS keeps every stakeholder updated with a well-organized digital workflow. Built-in chats, email alerts, and SMS ensure every individual is well-informed about document status.
- A Unified Platform for Global Collaboration:
If every business stakeholder, like partners, clients, or internal teams, lived in different locations. This cloud-based Electronic Document Management System brings everyone onto one single platform. It helps businesses meet strategic goals faster than competitors.
As the document gets created and stored in one unified platform, like eSigns AI online document management. Every user can access, seek opinions, build new strategies, comment, request edits, and collaborate online to sign documents.
- Eco-Friendly and Cost-Efficient Documentation:
Paperless documentation is an eco-friendly and cost-effective initiative. Electronic signature software protects nature by reducing unwanted printing, scanning, or courier usage. It helps businesses with improved operational efficiency and costs as well.
Moreover, it reduces employees’ working hours spent on seeking wet signatures in the paper-driven documentation. Overall, eSigns’ AI digital signature software supports sustainability and minimizes waste.
- Provides Stress-Free & Organized Document Workflows:
eSigns’ digital document management system with eSignature is designed especially to offer a stress-free workspace to businesses. Documents created are well-organised and stored in a digital repository with a unique ID.
As a result, electronic signature software makes the retrieval of any document fast and effortless. From healthcare providers to staffing teams can organize & manage documentation in an easy and reliable workspace.
- eSign Software: A Robust Security with Zero Forgery Risk:
An electronic signature document management system keeps documents protected by two-step authentication and encryption. Hence, it allows authorized persons to access and eSign documents.
No scope to tamper or forge online signatures on the documents through electronic signature software. However, wet signatures are easily forged, so adopting electronic signatures will drastically reduce illegal activities.
- Legally Valid Across 150+ Countries:
Many industries adopted electronic signatures as they are legally binding. eSigns eSignatures are compliant across 150+ countries with ESIGN, UETA, eIDAS & global regulations.
Globally, various industries are adopting digital platforms for online document management. It reduces processing time and improves operational efficiency in diverse sectors.
Final Thoughts:
eSigns electronic signature software is designed for numerous industries to replace wet signatures. Digital transformation of every business documentation saves time and money. So, employees’ crucial work hours are spent on something other than productive use.
eSigns’ Online Signature and Electronic Document Management System reduces turnaround times, avoids errors, and maintains legally valid documents. Go through our blog page to explore more updated information on digital signatures.
Frequently Asked Questions
1. What is another name for a wet signature?
A: Wet signatures, also called manual signatures, handwritten signatures, and paper signatures.
2. Are there any other types of electronic signatures in the market?
A: Yes, there are three types of electronic signatures in the market. They are:
- Simple electronic signatures (SES)
- Qualified electronic signatures (QES)
- Advanced electronic signatures (AES)
3. What is the difference between a wet signature and an electronic signature?
A: Wet signatures are handwritten signatures, signed physically on the legal documents. After signing, they get scanned and shared via email. Electronic signatures help users to sign documents online securely and compliantly.
4. What are the challenges of wet signatures?
A: The challenges of wet signatures are operational issues, damage and loss risks, slow delivery times, environmental impact, huge costs, limited security, and compliance problems.
5. How does eSigns eSignature software solve these challenges?
A: eSigns electronic signature software streamlines workflows and increases business efficiency. It maintains healthy relationships, enhanced security, compliance, better user experience, and reduced costs.