Manufacturing industries, such as iron and steel, pharmaceuticals, automobiles, power plants, and others, follow complex workflows that involve multiple levels of operations. Manufacturing companies try to keep their communication channels open to support knowledge transfer and minimize communication gaps & setbacks due to miscommunication.
Simplifying the document process with utmost security and compliance is possible with the integration of an Electronic Document Management System. For instance, let’s see the case of a pharmaceutical manufacturing company from this guide and discover how eSignature software secures manufacturing data.
Case Study: Pharmaceutical Manufacturing
In pharmaceutical manufacturing, drug discovery and development involve a set of precise processes, including:
- Pre-clinical research
- Preparing the drug using chemical combinations in laboratories
- Getting Food and Drug Administration (FDA) approval
- Clinical trials to test the new drug’s efficiency
- Marketing the drug and assessing post-marketing performance
Drug research involves confidential information. Leaking sensitive documents leads to financial loss, wasted efforts, and loss of trust and credibility between investors.
Leaking sensitive documents can lead to financial loss, wasted efforts, and a loss of trust and credibility among investors.
Pharmacy companies that follow legacy document management practices rely on manual and electronic transfer of documents. This often raises the risk of confidential information leakage.
Many countries across the globe, including North America and parts of the EU, have enacted laws making an electronic signature a legally acceptable practice to sign documents online.
How Online Signature Software for Manufacturing Businesses Ensures Data Integrity and Compliance?
Once you have prepared a document with confidential data, like a drug formula, etc., with an electronic signature for manufacturing services. Therefore, you can seal it digitally and restrict unauthorized access.
An eSignature for the manufacturing industry encrypts the document with a digital seal and an authentication code. To open the document, Online Signature Software for Manufacturing Business asks users to enter the digital code before accessing it.
eSigns’ electronic document management system records the drug development and delivery process in a digital logbook. As a result, the data is free from tampering and safe from fraudsters.
However, the electronic signature software for a manufacturing company provides ample scope for an independent Digital Audit.
What is a Digital Audit Trail?
A ‘Digital Trial’ is a practice that allows an industry to record each step of the business process electronically, mentioning the date and time when the document is created & signed. If your eSignature software supports a digital audit trail, then authorized persons can access the document with a digital key.
Users who own the digital key can conduct a digital audit. It can easily check whether a document with an electronic signature is original and genuine. Want to explore how a Digital Audit Trail secures manufacturing data? Let’s dive in.
How a Digital Audit Trail Secures Manufacturing Data & Confidentiality?
An electronic document management system offers an advanced digital audit trail. It safely maintains every activity, like creating, approving, sharing, and signing documents with timestamps and authorized access. Also, eSigns’ digital workflow with audit trails ensures data secrecy through transparency and prevention of tampering.
In the manufacturing industry, managing compliance reports traditionally is a difficult task. But eSigns electronic signature software for manufacturing company secures manufacturing data with compliance easily & seamlessly.
Audit trails benefit from an encrypted, traceable document history. Therefore, it maintains data integrity and supports global compliance norms.
Documents Managed by an Electronic Document Management System:
A pharmaceutical manufacturing company holds a hectic workflow. It includes signing contracts with raw material suppliers, logistic providers, compliance agencies, and funding/financial agencies.
Additionally, they manage documents of regulatory authorities like academic & research bodies, universities, laboratories, and government heads. To reduce such a hectic workflow, eSigns Electronic Document Management System (EDMS) gonna be your savior.
It assists companies in storing, organizing, and sharing these documents securely. Moreover, the top electronic signature for manufacturing company simplifies document processes across departments. Hence, eliminates manual errors, improves tracking, provides version control with compliance, and keeps complete data confidential.
How Electronic Signature Software Streamlines Pharmaceutical Workflow?
Now, with online document management and online signature software for manufacturing businesses, pharmaceutical firms can achieve efficient workflow, faster documentation. In the pharmaceutical manufacturing companies.
- Apart from research formulas, drug development involves multiple people, like research labs, regulatory agencies, logistics providers, and other stakeholders.
- eSignature for Manufacturing allows the agency to maintain confidentiality and document safety, like volunteer data for clinical trials.
- Clinical research labs must sign an agreement with each volunteer for drug research. Hence, their names, addresses, gender, age, or other personal identifications remain secure and private.
- The electronic document management system securely manages the scientists’ patent and copyright documents. Also, it helps in preventing unauthorized access using digital certificates & timestamps.
- Organizations can easily create contract documents tailored right from policy papers to NDAs using templates by eSignature software.
- Moreover, Online signature software, embedded with a document management system, grants companies the agility and flexibility to reach a customer or a stakeholder instantly.
- Companies can seamlessly create and disseminate documents while storing them intact in central repositories safely with digital document management.
Avoid Document Mismanagement with Digital Signature Software:
With an electronic signature software for manufacturing company, every document gets a unique digital ID. This makes tracking and managing documents easy for companies. Also, industries can save time and money by eliminating manual documentation and traditional wet signatures.
Companies can archive, store, retrieve, search, and send any document to multiple stakeholders as bulk sends, using eSigns digital signature software.
Conclusion:
Adopting an all-in-one eSign document management system helps manufacturing companies simplify their daily administrative and production process. With advanced digital signature software, companies can create, manage, and sign contracts seamlessly and securely with compliance.
Hoping that this informative guide on how an Electronic Document Management System secures manufacturing data shared some useful insights. Make sure to implement this insightful data regarding electronic signature solutions and maintain data security.
For more such solutions like eSign documents for the manufacturing industry, visit our blog page frequently.
FAQs on How Digital Document Management Systems Secure Data:
1. What is an electronic document management system?
A: An electronic document management system (EDMS) is an advanced eSignature document management software that helps companies to create, store, manage, and sign documents online within a secure and central digital repository.
2. What are the key security features of EDMS?
A: The important security features of EDMS are encryption, digital audit trails, role-based access permissions, version controls, document check-in/check-out, backup, data recovery, secure document sharing, and compliant-ready document signing.
3. What are the unique features of eSigns Electronic Document Management System?
A: Setting signing deadlines, real-time progress tracking, and restricting document visibility are some of the unique features of eSigns.io’s Electronic Document Management System.
4. How does eSigns electronic signature software help with timely approvals?
A: It instantly and automatically sends SMS and email reminders to document recipients. Thus, eSignature software ensures smooth workflows and timely approvals of contracts.
5. How does digital signature software avoid document mismanagement?
A: A digital signature software empowers companies to securely archive, store, retrieve, search, and share documents instantly via bulk send.