How to Promote Agility and Fluidity in HR Practices with Electronic Signature Software

The global Coronavirus has taught organizations a great lesson to shell down traditional and legacy HR practices in favour of more innovative and flexible practices like remote working by 2020. One in every fourth American was working remotely in 2021, equal to 25% of the American workforce, and the numbers will dwindle to 36.2 million, a 22% workforce by 2025.

Although remote working is not a novice to the IT companies, several organizations that had never embraced virtual platforms to execute their daily office routine have to make room for the virtual model of working by sharing space across the digital platform. Companies in the manufacturing, pharmaceutical, chemical, and energy sectors have to adopt policies that promote work-life balance for employees.

Human Resource departments are instrumental in understanding these dramatic changes in the global workforce landscape and have to react swiftly to the emerging scenario by early 2020. Chief Human Resource Officer (CHRO) is multi-tasking in recent times. While serving as a bridge between the employees and the employer, CHRO is taking up leadership challenges during this hour of crisis.

Unlike in the past, where their responsibilities were confined to recruitments, assessments, and employee payroll management, they are taking additional responsibilities of meeting the emergency needs, crisis management, and faster business development.

Apart from traditional roles of data gathering, analysis, and circulating management policies, they are currently involved in solving critical challenges and organizational priorities.

Unlike in the past, organizations are operating across the global geographical regions, handling a highly diverse workforce. HR departments are following agile and flexible models to meet the current market job market demands, which are increasingly becoming complex in the wake of the global Coronavirus pandemic and great resignation crisis.

Unprecedented Job Crisis

Job markets are undergoing tremendous pressure as employees and their families are worst hit during the pandemic and they are not ready to accept the pre-pandemic work atmosphere, working conditions, and pay scales. According to the latest JOLTS Report, 4.53 million Americans have left their jobs by November 2021 and their numbers are increasing. HR departments are in constant search of skilled labor while making efforts to retain the existing staff.

Digitization and Up Skilling

Companies are forced to spend on complete digitization and they are equally under pressure to train and upskill the workforce to equip them with the state of the art digital and technological knowhow. HR departments are not an exception to it.

• HR departments have to focus constantly on tracking the new talents while retaining employees
• They have to facilitate employees for remote working
• CHRO has to pay attention to emergency and contingency needs in the wake of a health emergency.
• They should have to focus equally final settlement of employees that are quitting in huge numbers.

Digital Signature Solutions for Human Resource Management

Electronic signature software is handy in meeting the emerging needs of HR departments during and after the pandemic situation.

It completely automates the HR practices including but not limited to;

• Applying analytics to track the right pool of talent.
• Maintains a record of a centralized repository of information on the present and past employees, helpful in tracking the status of employees about to retire, on sabbatical or maternity leave, etc.
• Electronic signature software is effective in signing multiple employment contracts seamlessly.
• It is very productive and efficient in collaborative and negotiation efforts through its features like instant chatting, automated alerts on signing a document on either side, and sending email reminders to candidates.
• Saves employees’ time and efforts on manual data filling and routine administrative tasks, as the digital signature software auto-fills data, once stored in the device.
• It imports data, images, and the electronic signature of the signatory authority
• Organizations can create templates to meet various recruitment and training needs.
• Companies can save the templates for future needs.
• Completely automated eSignature software is useful in shooting offer letters, employee contract agreements, benefits, and training material as documents and bulk dispatches to multiple global destinations within no time.
• It is effective in employee onboarding, training, and assimilating employees to the organization's work culture.

Conclusion

Electronic signature software goes a long way in completely automating the HR practices in the digital age market space, which is very dynamic and evolving continuously. IT is effective in offering comprehensive data and document management solutions for the HR departments of small, medium, and large companies.