Are you a Fortune 500 or 1000 company with global-scale operations? Do you have tens of thousands of employees working across various time zones? If it is ‘Yes”, the HR department of your company must be working tirelessly and non-stop. It is not very uncommon today even for companies with 1000-2000 employees to have a global presence and there is no wonder that companies handling complex manufacturing or service sector projects aim to source talent pool geographical locations. HR departments in all the above-mentioned scenarios are forced to think globally and act locally to meet their recruitment goals. Digital document and data management platforms are crucial and play a pivotal role in fulfilling the HRM needs of companies on a global scale.
Borderless Recruitments Across the Globe
In today's global HR operations, companies can pool talented resources from any location, and document management platforms are aiding these operations in numerous ways. SaaS platforms play a crucial role in facilitating the creation, sharing, centralized document storage, retrieval, and archiving of documents on cloud-based digital document management platforms. These platforms not only speed up the recruitment process through effective document sharing but also enhance document security by reaching only the intended candidate.
Establishing standard HR practices on a global scale
Legislative, labor, judicial, and taxation (income and professional) laws and policies govern employee recruitment, onboarding, work allocation, and pay. Irrespective of the origin, companies frame policies to protect employees' interests and take the initiative in fulfilling them. Digital document management platforms honor global policies regarding individual privacy and data security.
They help companies gather information and create a variety of policy documents, such as employee-employer agreements, HR manuals, tax policies, and employee welfare policies like insurance and medical policies, using digital document management platforms that employ user-friendly, drag-and-drop document creation techniques. Global HR companies can preserve these policy documents as templates and circulate them several times with multiple stakeholders like vendors, government agencies, employees, trade unions, and other agencies. Documents shared, exchanged, and signed on these platforms with digital signatures meet global compliance norms, and they are legally acceptable and binding across the globe because several countries have enacted laws protecting eSignature as a legally acceptable practice.
A Powerplay of AI-Enabled Workflow Automation:
Unlike traditional methods of document sharing via email, which take several days or weeks to complete standard HR practices, companies can share documents on cloud-based digital platforms instantly. Instead of sharing one at a time, HR departments can bundle a bunch of documents like offer letters, bank account information, insurance policies, employee contract agreements, and HR manuals, in one go as a workflow. An AI-enabled digital document management platform automates the scheduling of these documents by honoring geographical and time zones from which the recruits can access them on any device remotely.
Digital document management platforms offer a high degree of flexibility and compatibility:
Companies can go global in their HR operations on digital document management platforms that allow a high degree of flexibility and compatibility. Companies can share documents through multiple channels, such as links, workflows, and Bulksend options.
Enhance HR performance with Analytical dashboards:
The HR department doesn't have to worry about dispersing documents and tracing them back to the appropriate employee. HR departments can set up custom dashboards to display signed HR agreements, agreements in the pipeline, documents that employees denied signing, and expired agreements. An HR manager can quickly track and identify roadblocks in completing the employee onboarding process by acting on them quickly.
Time and Cost Optimization:
HR managers can save the time spent on manual document creation, sharing, preserving, and tracking by digitizing and automating the entire recruitment, onboarding, and training process. AI-enabled digital document management platforms can help create documents and share them effortlessly with multiple recruits, while the SaaS platform for recruitment is available in a variety of pricing plans to suit multiple companies' IT spending.
Build data seamlessly on a SaaS platform for recruitment:
Digital data management platforms automatically capture data from various document transactions and store it in "entities." HR departments can access this data on employee personal details like employees’ salaries, taxes, insurance, and spouse income.
Major Benefits of End-to-end Data Management Platforms:
Data plays a pivotal role in platform economies, and digital data management platforms embedded with analytics offer key inputs to HR departments that can utilize the information to promote the best HR practices.
Effortless payroll management:
HR departments don't have to waste valuable employee work hours on repetitive data entry. HR departments can access information on employee working hours, pay, tax deductions, and leaves on this platform to process employee payroll. The platform maintains error-free information on the weekly, hourly, or complete pay of full-time, contractual, or part-time employees for timely and precise payroll processing.
Employees and Corporate Tax Management:
The digital data management platform has built-in abilities to preserve and calculate individual and overall corporate tax information, which is essential for submitting IT returns to the government. To avoid penalties or legal action, HR departments can ensure error-free tax filing within due dates.
Accurate management of employees’ medical and insurance schemes:
Digital data management platforms preserve individual employee medical and insurance deductions, as well as the employer's contribution to employees' welfare. This data helps the HR department act quickly in emergencies and when an employee needs them badly to meet medication and post-hospitalization health management efforts.
Data drives approach to recruitment planning and decision-making:
Data on current and prospective employees helps HR departments assess internal team requirements. They can frame policies, design recruitment drives, and prepare strategies for identifying the best talent, recruiting, and effective onboarding.
End-to-end recruitment drives:
From creating and circulating job descriptions or employment vacancy notifications, HR departments can rely on data stored on the digital document and data management platforms in selecting the right channel for communication, preliminary screening of resumes, scheduling of candidate interviews, and employee onboarding of the shortlisted candidates.
Important Takeaways for the HR Department:
Digital Document and Data Management Platforms can create a world-class digital ecosystem where HR departments can easily create and store documents to design and execute recruitment drives and effortless employee onboarding. The cloud-based SaaS platform helps HR teams remain quick, agile, and flexible to meet the HR requirements of companies with a global presence. These platforms adhere to global compliance practices, facilitating efficient data management practices that are essential for managing employee payroll, tax returns, employee welfare, and the department's financial budget. For more informative blog posts. Visit our website.
