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When everything around you is getting digitized, can you say no to digital transformation in the workspace? Can organizations ignore digital transformation? Are you stuck with hesitations on how to go digital completely in your organization and sign documents online? This hesitation occurs when it is unclear to you about the role of eSignature platform in transforming your business and making it more scalable and sustainable. It is heartening to notice that digital signature platforms play a significant role in the digital transformation of companies.
Reasons that prompted the digital signature revolution across the globe:
The tech revolution and innovation are evolving at lightning speed, and companies at present are unable to take chances in their IT investments if they want to excel in what they do. Even family-owned traditional businesses and manufacturing sectors have shifted to digital platforms, and eSignature is major among them for obvious reasons. While web addresses and social media presence are becoming mandatory, building a digital ecosystem at the workspace is equally essential to promoting organizational agility.
How does a digital workspace help companies scale business?
Companies can no longer continue working on conventional models using paper and pens. Although computerization was at its peak throughout the early 21st century, companies were still entering data and information manually. Paper usage was mandatory to print and sign a valid document, and Digital Signature Platforms a company novice. Employees must spend several hours printing, signing, scanning, and sharing the same document through emails. This was one of the popular models of document sharing in companies until the onset of COVID-19 in recent times.
How has electronic signature software made a difference?
Streamlined organizational communication on the digital signature platform:
Digital signature software allows companies to skip the conventional document creation and manual data entry processes by automating the entire document creation, signing, sharing, and storing process. Companies can effortlessly manage this using a digital document management system that provides easy-to-use and operate features.
Pre-defined templates of the document management system:
Companies can simply select predefined templates in the eSignature platform to customize them for their current and future needs.
Automate document sharing seamlessly through amazing workflows:
However complex your organizational process, you can create and automate workflows seamlessly to share multiple documents and templates with one or multiple designated users safely.
How is a digital signature different from a manual signature?
A user can customize and create a digital signature on the eSignature platform to use when a document should be signed to conclude a deal. The user can simply drag the custom eSignature preserved in the platform onto the place specified for signatures. Users can directly draw their signature and add colors to make it very special.
Digital signature platforms enhance document security:
By signing documents online, users can seal a document and make it free from document fraud. This will offer full proof of document security for companies to transact valid business deals such as property registrations, insurance settlements, granting or recovering loans, and more.
Skip time-taking document-sharing methods:
When an insurance company needs two weeks for pre-approval, this will have a negative and hazardous impact on a patient who is dying for immediate health attention. Electronic signature platforms offer multiple document-sharing options that help companies share documents using ‘GetLink’ or ‘BulkSend’ options for immediate document-sharing. Banks or insurance companies can complete the customer onboarding process within no time by creating workflows.
eSignature platforms don’t compromise on global compliance:
Most advanced and emerging economies have enacted legislation making eSignature legal. Companies can switch to electronic signature software without any hesitation for transacting any confidential document.
How do eSignature platforms help companies transform business?
Streamlines company operations:
Companies can train employees to adopt a world-class digital ecosystem by switching to digital document management systems that help them create, share, store, retrieve, and sign documents online easily without any hassles.
Cost-effective:
Companies can save money by signing documents online. They need not spend time creating documents manually without making any extra effort to save data. They can also save money spent on paper, printing, scanning, and distributing it physically using a courier system.
Sets standards and promotes smooth UX:
Users can interact, collaborate, and share documents on the cloud platform without any delay. Recipients can access documents instantly on electronic signature software to check, fill in details, and sign. Document transactions take place instantly on a digital signature platform without waiting for days, weeks, or sometimes even months to close any business deal due to postal delays and physical document transactions.
Enhanced employee efficiency and decision-making:
While eSignature tools help employees act with precision, employers can act swiftly. Company management can track and document transactions in progress and act quickly. Dashboard analytics are helpful in quick decision-making.
Compatible and Agile platform:
Digital document management platforms are compatible with multiple devices and enable remote working. Company management can access any document remotely, even on a mobile phone, and sign documents online electronically.
Ensures document safety with a digital audit trail:
eSignature platforms maintain a detailed digital log that registers a document log history. It is difficult to tamper with a valid document because the system automatically registers user details such as who modified a document and how many times a user modified it. It also specifies the date and time of such modifications so that companies can deploy electronic signature software with ease and confidence for efficient and safe document transactions and management.
Suitable for the current digital ecosystem:
Companies can no longer build scalable and sustainable businesses on conventional business models. Organizations must build advanced workspaces to meet the emerging global business landscape, which is increasingly volatile.
Final thoughts:
Digital signature platforms are going to stay with us today, with many companies aiming at complete digital transformation. Traditional email communication is becoming redundant and outdated due to lack of document safety, transaction delays, and being expensive. Companies are revamping their IT strategies and investing in digital document management systems for their smooth UI and UX. Apart from facilitating end-to-end document management, eSignature platforms are ensuring document safety by following strict user authentication measures. For more articles on digital signatures, please visit our other blogs here.
